Operations-first. People-centered. Results-obsessed.
Hi, I’m Kaitlyn
Founder of Dynamically Done and your fractional COO when you need senior‑level operations without the full‑time hire. I help creative entrepreneurs build profitable, sustainable businesses – without burning out.
What I Believe
When the operating system is simple and clear, everything gets easier.
If the tool feels like extra work, it’s set up wrong.
Forecasts, KPIs, and cadence drive better decisions (and bigger owner paychecks).
We don’t “arrive.” We build systems that improve, week after week.
My Path Here (the short version)
I grew up around small business—my dad ran multiple ventures—so operations is in my DNA. I’ve worked in hospitality, manufacturing and marketing, freelanced across industries, and even ran a convention center where I scaled annual events from 325 to 475 in a year.
The turning point came in 2021, when I became Operations Manager for a digital entrepreneur. I found my zone of genius: translating creative vision into repeatable results. Since then, I’ve partnered with founders to:
Untangle messy ops and tool sprawl
Hire and
re-seat teams
Launch and optimize programs and products
Implement Asana as a single source of truth
Kaitlyn‘s organized, strategic, and deeply invested in both the business and the people in it. She also knows how to collaborate with a creative-minded founder in a way that I’ve never seen other operations-minded people be able to do. I can’t imagine where we’d be without her, and I don’t say this lightly: If you have the chance to work with Kaitlyn, TAKE IT.
Kaitlyn has a rare talent for bringing structure and strategy in a way that feels like a gift, not a burden. She built our event systems from scratch, led our internal planning efforts, and became my trusted right hand. She’s one of those people who just gets it and gets it done—brilliantly, thoughtfully, and with heart.
What I’m Great At
> Turning chaos into clear, repeatable processes
> Designing operating cadences that teams actually follow
> Building dashboards and simple KPIs that drive action
> Leading cross‑functional projects from idea to done
> Implementing (or fixing) Asana so it works for real humans
I care about your business like an owner—without taking equity.
How we can work together
Systems & Tech Stack Optimization
Too many tools, not enough clarity? I simplify your tech, connect your systems, and make sure everything works together to support your goals.
Asana expertise
(the not‑so‑secret weapon)
Overwhelmed by Asana—or not sure it’s the right tool? I help teams build from scratch or fix what’s broken. Expect smart structure, practical templates, and buy‑in.
The Human Side
I’m a fast‑thinking, detail‑loving organizer who thrives on getting things done.
My style is collaborative, not controlling. I’m not the “Asana police.”
I’m happiest when my founders can take a real vacation without anything breaking (and they continue to make revenue).
Ready to get out of the weeds?
Let’s put the right system—and people—behind your vision.